ChecklistIt is a header that affects the correct planning of the process in Documents Used in Foreign Trade. The documents in foreign trade provide consistent information on the same process of different parties, from the order to transport, customs and collection. It is necessary to read the document in conjunction with contract and other transaction records not alone. Packing type, arm/piece count, weight and signs must be consistent with physical load and other transport documents; provide traceability on package basis.
Sample scenario
Imagine that a business does this process for the first time. The business confirms the scope with the opposite side written; the information and evidence required are collected in the process file; gives the task of checking to the responsible person, and ultimately compares it with the planned output. Saves the reason and correction step if there is a difference.
Control points
- Match the information between document and payment records with order/exclusion.
- Make the difference in the conditions of the party, product, quantity, currency and delivery/deparation before shipment.
- Keep the confirmations made by responsible person, carrier, bank and customer with date and reference.
Sample application
For example, when a business has prepared a transaction titled “Core list”, it first takes the purpose of processing and evidence of the hand. Then the related teams compare data, confirms missing information from the source and the approved version holds in the transaction file. When the procedure is completed, it compares and saves the difference and follow-up action.
Discussion question: What information difference in your transactions leads to additional confirmation or re-document editing?
This sharing is for general information and professional discussion. Up-to-date legislation, contract and product/procession properties should also be evaluated.
Current source: T.C. Ministry of Commerce — Import and export questions-cevaps