ConsignmentIt is a header that affects the correct planning of the process in Documents Used in Foreign Trade. The documents in foreign trade provide consistent information on the same process of different parties, from the order to transport, customs and collection. It is necessary to read the document in conjunction with contract and other transaction records not alone. Compare carrier, loading and delivery points, goods definition, package/pcs information and shipment references with other transaction records; do not mix draft and final document.
Error prevention
Most troubled situations are often using different information in different documents, processing with old version, lack of responsibility and not being lost. A checklist and second eye review helps to capture such errors early.
Control points
- Match the information between document and payment records with order/exclusion.
- Make the difference in the conditions of the party, product, quantity, currency and delivery/deparation before shipment.
- Keep the confirmations made by responsible person, carrier, bank and customer with date and reference.
Sample application
For example, when a business has prepared a transaction titled “Content”, it first takes the purpose of processing and evidence of the hand. Then the related teams compare data, confirms missing information from the source and the approved version holds in the transaction file. When the procedure is completed, it compares and saves the difference and follow-up action.
Discussion question: What information difference in your transactions leads to additional confirmation or re-document editing?
This sharing is for general information and professional discussion. Up-to-date legislation, contract and product/procession properties should also be evaluated.
Current source: T.C. Ministry of Commerce — Import and export questions-cevaps