Commercial invoiceIt is a header that affects the correct planning of the process in Documents Used in Foreign Trade. The documents in foreign trade provide consistent information on the same process of different parties, from the order to transport, customs and collection. It is necessary to read the document in conjunction with contract and other transaction records not alone. Seller and buyer, goods definition, quantity, unit price, currency and totals should match with order and transportation records; if there is a difference, there should be a description in the shipping file.
Workflow
Sort start information, task owner, dependencies, expected output and transfer point. Determine who will be informed if the target date and delay for each step. Update when the plan changes; do not use the old plan like the current instruction.
Control points
- Match the information between document and payment records with order/exclusion.
- Make the difference in the conditions of the party, product, quantity, currency and delivery/deparation before shipment.
- Keep the confirmations made by responsible person, carrier, bank and customer with date and reference.
Sample application
For example, when a business prepared a transaction titled “Ticari invoice”, it first takes the purpose of processing and evidence of the hand. Then the related teams compare data, confirms missing information from the source and the approved version holds in the transaction file. When the procedure is completed, it compares and saves the difference and follow-up action.
Discussion question: What information difference in your transactions leads to additional confirmation or re-document editing?
This sharing is for general information and professional discussion. Up-to-date legislation, contract and product/procession properties should also be evaluated.
Current source: T.C. Ministry of Commerce — Import and export questions-cevaps